Privacy Policy
Effective Date: April 15, 2025
Product: KanjiPos Software
Company: KanjiPos Inc.
1. Introduction
This Privacy Policy explains how we collect, use, store, and protect your data when you use the Kanji Point of Sale (POS) software. By using KanjiPos, you agree to the practices described below. Whether you store your data locally or choose to use our optional cloud backup, we are committed to maintaining your privacy and the security of your data.
2. What We Collect
We only collect the data necessary to provide core POS functionality and support.
a. Transaction & Business Data
-Sales receipts
-Product and inventory records
-Payment methods and totals-
-Discounts and applied promotions
b. Customer Information (if entered)
-Names, phone numbers, and email addresses
-Purchase history or loyalty program data
c. User & Employee Data
-Login credentials (usernames and passwords)
-Assigned roles and permissionsActivity logs within the POS
d. Device & System Data
-POS system ID
-Operating system version
-Configuration settings
-Crash/error reports
3. How We Collect Data
-Data you enter manually during normal use (e.g., sales, customer info)
-Data automatically generated through software features
-Optional data uploads for cloud backups (see Section 4)
We do not use third-party trackers, analytics scripts, or any hidden monitoring.
4. Cloud Backup (Optional Service)
You may opt into our cloud backup service at any time. If enabled, KanjiPos securely stores encrypted copies of your data to prevent loss due to hardware failure or system issues.
a. What Is Backed Up
-Sales transactions and receipts
-Inventory reports and item data
-Employee and customer records
-POS settings and configurations
b. Security Measures
-Data is encrypted during transfer and while stored
-Only authorized Kanji support staff may access your data
c. Your Control
-You can opt in or out at any time via settings
-You can request full deletion of your cloud data at any time (see Section 9)
5. How We Use Your Data
We use your data solely for the following purposes:
-Operating POS features (checkout, reporting, employee management)
-Generating analytics and sales reports
-Providing optional cloud recovery services
-Offering technical support and customer service
-SMS data to offer support
We do not share, sell, or rent your data to third parties for advertising or commercial purposes.
6. Local vs. Cloud Storage
Local Storage
-All data is stored directly on your POS device
-You are fully responsible for backup and protection if cloud backup is disabled
Cloud Storage (Optional)
-Encrypted backups are stored off-device
-In case of hardware loss or failure, your system can be restored from the cloud
Your choice can be changed any time via the "Terms & Cloud" tab in Settings.
7. Data Security
We take strong measures to protect your data and systems:
a. Encryption
-Encryption for cloud storage
-Secure transmissions
b. User Authentication
-Password protection for app access
-Role-based permission controls
c. Access Controls
-Support personnel can only access your cloud data with your consent
-Access is logged and monitored for transparency
8. Your Rights and Controls
You retain full ownership and control of your data.
-Opt in or out of cloud backup
-Request full deletion of your cloud data (Contact Support)
-Update customer or employee information
We support full transparency and respect your privacy decisions at every level.
9. Data Retention & Deletion
Local Data
-Stored on your device and managed by you
Cloud Data
-Retained while cloud backup is enabled
-After opting out, deletion requests are honored within 7 business days
You may contact support to initiate data removal at any time.
10. SMS Messaging
KanjiPos includes an optional SMS feature that allows businesses to send text messages to customers for purposes such as updates, announcements, and support.
a. Consent & Usage
Businesses using this feature are responsible for obtaining proper consent from their customers before sending SMS messages.
b. Opting Out
Customers who receive SMS messages through the KanjiPos support system can opt out at any time by replying "STOP" to any message. Once a "STOP" message is received, the system will block further messages to that phone number.
c. Message Rates
Standard messaging and data rates may apply depending on the recipient’s carrier and mobile plan.
11. Changes to This Policy
We may update this Privacy Policy periodically to reflect changes in features, regulations, or how we handle your data. However, because of how our software updates are currently delivered, some users may not receive policy updates immediately within the application.
If you are not using the latest version of the software, your copy may not display the most recent Privacy Policy. Regardless of software version, the most up-to-date policy will always be available on our website.
We encourage all users to review the most current version of the policy regularly and to contact us if they have any questions or concerns.
By continuing to use KanjiPos, you agree to the terms of the current Privacy Policy.
12. Contact Information
If you have questions or need help regarding your data or this policy, please contact:
Kanji Support
Email: kamlesh@kanjipos.com
Website: www.kanjipos.com
